VACANCY ANNOUNCEMENT NO: VA 10/082/SDM
PUBLICATION/TRANSMISSION DATE: 30 September 2010
DEADLINE FOR APPLICATION 29 October 2010
TITLE AND GRADE: Team Assistant, G-4
POST NUMBER: CDM-2933-V550-G4-002
CDM-2933-V550-G4-003
INDICATIVE NET ANNUAL SALARY: Euro 30,383 net, plus UN benefits and pension fund
DURATION OF APPOINTMENT: One and a half years, with possibility of extension
DUTY STATION: Bonn, Germany
EXPECTED DATE FOR ENTRY ON DUTY As soon as possible
The United Nations Framework Convention on Climate Change (UNFCCC) is the focus of the political process to address Climate Change. The Convention secretariat supports the Convention and its Kyoto Protocol by a range of activities, including substantive and organizational support to meetings of the Parties.
The Sustainable Development Mechanisms (SDM) Programme supports the implementation of the Kyoto mechanisms, the Clean Development Mechanism (CDM) and Joint Implementation (JI). The Organization and Stakeholder Development unit provides reference and technical support to the stakeholders and the programme.
Responsibilities
Under the general supervision of the Manager of the Organization and Stakeholder Support Unit, the Team Assistant performs a wide range of office support, secretarial and administrative functions. In particular the incumbent will:
1. Perform a wide range of secretarial and administrative support by:
• Drafting routine correspondence, typing reports, official documents, and other UNFCCC correspondence, searching for relevant background material, which may be needed for reply; preparing presentations using Power Point;
• Proof-reading and checking correspondence, reports, statistical tables and other documents for accuracy, format, spelling, grammar, enclosures and addresses, sending faxes and electronic mail;
• Placing and screening telephone calls, responding to routine requests for information, receiving visitors;
• Screening, registering and routing incoming mail and ensuring follow-up action on pending issues according to deadlines and priorities; maintaining office files, archives and records (both paper and electronic);
• Typing various administrative forms including travel requests and travel claims of professional staff;
• Obtaining supporting documentation and information from consultants/contractors and others; typing terms of reference and other relevant documents, and following up on their processing;
• Taking notes and preparing draft minutes at meetings;
• Maintaining appointment schedules and contact lists.
2. Update databases and upload/update relevant sections of the UNFCCC web site; ensure the accuracy of data, including that documentation submitted is in accordance with applicable procedures.
3. Provide logistical support to meetings and workshops, request and follow up on travel arrangements for staff members and participants, liaise with the Travel unit and other relevant units on meeting–related administrative issues such as meeting plans, payments of Daily Subsistence Allowance, contracts and payment requests for consultants.
Requirements
• Completion of secondary education or equivalent. Specialized clerical/secretarial and web/computer applications training is an asset.
• At least four (4) years experience working in an office support function. At least one year of experience in an international environment is an asset.
• Fluency written and spoken English. Working knowledge other United Nations languages an asset.
Evaluation criteria
Professionalism: Good understanding of the functions of the post.
Communication: Good communication skills (spoken and written) including ability to draft and edit standard correspondence.
Planning & Organizing: Good organizational skills and ability to handle work in an efficient and timely manner.
Client (service) oriented: Ability to meet time lines for delivery of products or services.
Teamwork: Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural organization.
Technological awareness: Fully proficient computer skills including the use of software packages such as Word (including document formatting), Excel, and other relevant software applications.
Commitment to Continuous learning: Initiative and willingness to learn new skills.
To apply
Candidates whose qualifications and experience match the requirements for this position, please use the on-line application system available at https://unfccc.int/secretariat/employment/recruitment/announcements/DQS5C6/apply
Please note:
1. This post is for local recruitment only. All travel, interview and relocation costs incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.
2. We will confirm your application. However, only candidates under serious consideration and contacted for an interview will receive notice of the final outcome of the selection process.