- The target country(ies),
- Name and contact information for the project’s main point of contact,
- A one-paragraph “statement of work” or synopsis of the program and its expected results,
- A concise breakdown of the project’s objectives and activities,
- The total amount of funding requested and program length, and
- A brief statement on how the project is innovative, sustainable, and will have a demonstrated impact.
4) Proposal Narrative (not to exceed ten [10] pages in Microsoft Word). Please note the ten page limit does not include the Table of Contents, Executive Summary, Attachments, Detailed Budget, Budget Narrative or NICRA. Applicants may submit multiple documents in one Microsoft Word file, i.e., Table of Contents, Executive Summary, Proposal Narrative, and Budget Narrative in one file or as separate, individually submitted files. Submissions should address four specific criteria (Quality of Program, Program Planning/Ability to Achieve Objectives, Multiplier Effect/Sustainability, and Institution’s Record and Capacity). Details about these criteria are described in the Review Process section below.
5) Budget Narrative (preferably in Microsoft Word) that includes an explanation/justification for each line item in the detailed budget spreadsheet, as well as the source and description of all cost-share offered. For ease of review, it is recommended that applicants order the budget narrative as presented in the detailed budget. Primarily Headquarters- and Field-based personnel costs should include a clarification on the roles and responsibilities of key staff and percentage of time devoted to the project. In addition, cost-effectiveness is one of the key criteria for rating the competitiveness of a program proposal. It is recommended that budget narratives address the overall cost-effectiveness of the proposal, including any cost-share offered (see the PSI for more information on cost-sharing and cost-effectiveness).
6) Detailed Line-item Budget (in Microsoft Excel or similar spreadsheet format) that contains three [3] columns including DRL request, any cost sharing contribution, and total budget. A summary budget should also be included using the OMB approved budget categories (see SF-424 as a sample). See the PSI for more information on budget format. Costs must be in U.S. Dollars.
7) Attachments (not to exceed seven [7] pages total, preferably in Microsoft Word) that include the following in order:
- Pages 1-2: Monitoring and Evaluation Plan (see PSI for more information on this section).
- Page 3: Roles and responsibilities of key program personnel with short bios that highlight relevant professional experience. Given the limited space, CVs are not recommended for submission.
- Page 4: Timeline of the overall proposal. Components should include activities, evaluation efforts, and program closeout.
- Page 5-7: Additional optional attachments. Attachments may include additional timeline information, letters of support, memorandums of understanding/agreement, etc. For applicants with a large number of letters/MOUs, it may be useful to provide a list of the organizations/government agencies that support the program rather than the actual documentation.
8) If your organization has a negotiated indirect cost rate agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be sent as a .pdf file. This document will not be reviewed by the panelists, but rather used by program and grant staff if the submission is recommended for funding. Hence, this document does not count against the submission page limitations. If your proposal involves sub-grants to organizations charging indirect costs, and those organizations also have a NICRA, please submit the applicable NICRA as a .pdf file (see the PSI for more information on indirect cost rate).
Organizations must also fill out and submit SF-424, SF-424A, and SF-424B forms as directed on www.grants.gov. Please refer to the PSI for directions on how to complete the forms.
Note: To ensure all applications receive a balanced evaluation, the DRL Review Committee will review the first page of the requested section up to the page limit and no further. DRL encourages organizations to use the given space effectively.
ADDITIONAL INFORMATION: The Bureau of Democracy, Human Rights and Labor’s Human Rights and Democracy Fund (HRDF) furthers U.S. foreign policy goals by supporting innovative, targeted programs around the world that support the democratization process by strengthening democratic institutions, promoting human rights, and building the capacity of civil society, including a free and independent media. HRDF funds projects that potentially can have an immediate impact leading to long-term sustainable reforms. Projects should have potential for continued funding beyond HRDF resources. HRDF projects should be creative and must not duplicate or simply add to efforts by other entities.
DRL will not consider proposals that reflect any type of support, for any member, affiliate, or representative of a designated terrorist organization, whether or not elected members of government.
The bulk of project activities must target the requested country and last between one and three years. U.S.-based activities, study tours, scholarships or exchange projects will not be deemed competitive. Projects that have a strong academic, research, conference, or dialogue focus will not be deemed competitive. DRL strongly discourages health, technology, or scientific projects unless they have an explicit component related to the requested program objectives listed above.
Projects that focus on commercial law or economic development will be rated as non-competitive.
Approximately $5,700,000 is available for programs in the regions outlined above. To support program and administrative costs required for implementation, the Bureau anticipates making awards in amounts of $250,000 to the maximum available figure listed by country for democracy, rule of law and human rights programs.
APPLICANT/ORGANIZATION CRITERIA Organizations submitting proposals must meet the following criteria:
- Be a registered U.S. non-profit organization meeting the provisions described in Internal Revenue Code section 26 USC 501(c) (3). Applicants in the process of registration must submit proof that they are seeking non-profit status from the Internal Revenue Service at the time of proposal submission. Should the applicant be selected for a grant award, funding will be contingent upon 501(c)(3) status; or
- Be a U.S. university or research institution meeting the provisions described in Internal Revenue Code section 26 USC 501(c) (3); and
- Have demonstrated experience administering successful projects, preferably targeting the requested country and/or region, or similarly challenging program environment. DRL reserves the right to request additional background information on organizations that do not have previous experience administering federal grant awards. These applicants may be subject to limited funding on a pilot basis; and
- Have existing, or the capacity to develop, active partnerships with organization(s) in the target country and/or region.
- Organizations may form consortia and submit a combined proposal. However, one organization should be designated as the lead applicant.
REVIEW PROCESS: The Bureau will review all proposals for eligibility. Eligible proposals will be subject to compliance of Federal and Bureau regulations and guidelines and may also be reviewed by the Office of the Legal Adviser or by other Department elements. Final signatory authority for assistance awards resides with the Department’s Grants Officer. DRL and the Grants Office reserve the right to request any additional programmatic and/or financial information regarding the proposal.
Proposals will be funded based on an evaluation of how the proposal meets the solicitation review criteria, U.S. foreign policy objectives, and the priority needs of DRL. A Department of State Review Committee will evaluate proposals submitted under this request. Each proposal will be rated along six criteria, which will be equally weighted. Review criteria will include:
1) Quality of Program Idea: Proposals should be responsive to the solicitation and appropriate in the country/regional context, and should exhibit originality, substance, precision, and relevance to the Bureau's mission of promoting human rights and democracy. The bureau typically does not fund programs that continue an organization’s ongoing work (funded by the Bureau or other sources), but prioritizes innovative, stand-alone programs. In countries where similar activities are already taking place, an explanation should be provided as to how new activities will not duplicate or merely add to existing activities.
2) Program Planning/Ability to Achieve Objectives: A strong proposal will include a clear articulation of how the proposed program activities contribute to the overall program objectives, and each activity will be clearly developed and detailed. A relevant work plan should demonstrate substantive undertakings and the logistical capacity of the organization. The work plan should adhere to the program overview and guidelines described above. Objectives should be ambitious, yet measurable and achievable. For complete proposals, applicants should provide a monthly timeline of project activities. Proposals should address how the program will engage relevant stakeholders and should identify local partners as appropriate. If local partners have been identified, the Bureau strongly encourages applicants to submit letters of support from proposed in-country partners. Additionally, applicants should describe the division of labor among the direct applicant and any local partners. If applicable, proposals should identify target areas for activities, target participant groups or selection criteria for participants, and purpose/criteria for sub-grantees, among other pertinent details. In particularly challenging operating environments, proposals should include contingency plans for overcoming potential difficulties in executing the original work plan.
3) Multiplier Effect/Sustainability: Proposals should clearly delineate how elements of their program will have a multiplier effect and be sustainable beyond the life of the grant. A good multiplier effect may include but is not limited to, plans to build lasting networks for direct and indirect beneficiaries, follow-on training and mentoring, and continued use of project deliverables. A strong sustainability plan may include demonstrating capacity-building results or garnering other donor support after DRL funding ceases.
4) Program Monitoring and Evaluation (M&E) Plan: Programs should demonstrate the capacity for engaging in outcome-based evaluations and identify proscribed outputs and outcomes to measure how program activities will achieve the program’s strategic objectives. The M&E Plan should include output- and outcome-based indicators, baseline and target for each indicator, disaggregation if applicable, monitoring and evaluation tools, data source, and frequency of monitoring and evaluation. For a more detailed explanation of what DRL is looking for in the M&E Plan, please see the PSI and the DRL Monitoring and Evaluation Primer (www.state.gov/g/drl/p/c12302.htm). Projects that propose an independent evaluation, including a midterm and final assessment, with a clear monitoring and evaluation plan will be viewed favorably in this category.
5) Institution’s Record and Capacity: The Bureau will consider the past performance of prior recipients and the demonstrated potential of new applicants. Proposals should demonstrate an institutional record of successful programs, including responsible fiscal management and full compliance with all reporting requirements for past grants. Proposed personnel and institutional resources should be adequate and appropriate to achieve the project's objectives. Roles, responsibilities, and brief bios demonstrating relevant professional experience of primary staff should be provided as one of the main attachments.
6) Cost Effectiveness: The overhead and administrative components of the proposal, including salaries and honoraria, should be kept as low as possible. All other items should be necessary and appropriate. Given that the majority of DRL-funded programs take place overseas, U.S.-based costs should be kept to a minimum. Cost sharing is strongly encouraged and is viewed favorably by DRL reviewers. For a more detailed description of how DRL evaluates the cost effectiveness of its proposals, please see the PSI.
DEADLINE AND SUBMISSION INSTRUCTIONS: Applicants must submit proposals using www.grants.gov by 11:59 p.m. Eastern Standard Time (EST) on May 4, 2010. Please note that over the next several months www.grants.gov will experience higher than normal application volume due to Recovery Act-related opportunities. DRL will still require applications to be submitted via www.grants.gov but will work with applicants who have trouble in the actual submission process.
Several of the steps in the www.grants.gov registration process can take several weeks. Therefore, applicants should check with appropriate staff within their organizations immediately after reviewing this solicitation to confirm or determine their registration status with Grants.gov.
Please note: In order to safeguard the security of applicants’ electronic information, www.grants.gov utilizes a credential provider to confirm, with certainty, the applicant organization’s credentials. The credential provider for www.grants.gov is Operational Research Consultants (ORC). Applicants MUST register with ORC to receive a username and password which you will need to register with www.grants.gov as an authorized organization representative (AOR). Once your organization's E-Business point of contact has assigned these rights, you will be authorized to submit grant applications through www.grants.gov on behalf of your organization.
Each organization will need to be registered with the Central Contractor Registry (CCR), and you will need to have your organization's DUNS number available to complete this process. For more information regarding the DUNS number, please visit www.dnb.com or call 1-866-705-5711. After your organization registers with the CCR, you must wait approximately three to five business days before you can obtain a username and password. This may delay your ability to post your proposal. Therefore, DRL strongly urges applicants to begin this process on www.grants.gov well in advance of the submission deadline.
No exceptions will be made for organizations that have not completed the necessary steps to post applications on www.grants.gov.
Once registered, the amount of time it can take to upload an application will vary depending on a variety of factors including the size of the application and the speed of your internet connection. In addition, validation of an electronic submission via www.grants.gov can take up to two business days. Therefore, we strongly recommend that you not wait until the application deadline to begin the submission process through www.grants.gov.
The www.grants.gov website includes extensive information on all phases/aspects of the www.grants.gov process, including an extensive section on frequently asked questions, located under the "For Applicants" section of the website. DRL strongly recommends that all potential applicants review thoroughly www.grants.gov, well in advance of submitting a proposal through the www.grants.gov system.
Direct all questions regarding www.grants.gov registration and submission to:www.grants.gov Customer SupportContact Center Phone: 800-518-4726Business Hours: Monday – Friday, 7AM – 9PM Eastern Standard TimeEmail: support@grants.gov
Applicants have until midnight (12:00 a.m.), Washington, D.C. time of the closing date to ensure that their entire application has been uploaded to www.grants.gov. There are no exceptions to the above deadline. Applications uploaded to the site after midnight of the application deadline date will be automatically rejected by the www.grants.gov system and will be technically ineligible.
Please refer to www.grants.gov for definitions of various "application statuses" and the difference between a submission receipt and a submission validation. Applicants will receive a validation e-mail from www.grants.gov upon the successful submission of an application. Again, validation of an electronic submission via www.grants.govcan take up to two business days. DRL will not notify you upon receipt of electronic applications.
Faxed, couriered, or emailed documents will not be accepted at any time. Applicants must follow all formatting instructions in this document and the PSI.
It is the responsibility of all applicants to ensure that proposals have been received by www.grants.gov in their entirety. DRL bears no responsibility for data errors resulting from transmission or conversion processes.
ADDITIONAL INFORMATION: The information contained in this solicitation is binding and may not be modified by any Bureau representative. Explanatory information provided by the Bureau that contradicts this language will not be binding. Issuance of the solicitation does not constitute an award commitment on the part of the Government. The Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program evaluation requirements.
This request for proposals will appear on www.grants.gov and DRL’s website, www.state.gov/g/drl.
FOR FURTHER INFORMATION
For questions related to proposal submissions for Africa, please contact Pamela Erickson at 202.549.5979 or EricksonPC@state.gov.
For questions related to proposal submissions for South and Central Asia, please contact Rozina Damanwala at 202.674.3561 or DamanwalaRR@state.gov.
For questions related to proposal submissions for East Asia Pacific, please contact Sun Cho at 202.261.8018 or ChoSK@state.gov.
For questions related to proposal submissions for Europe, please contact Erin Spitzer at 202.261.8029 or SpitzerEM@state.gov.
Moreinfo: http://www.state.gov/g/drl/p/127829.htm